Privacy Policy

At Grafica Ltd, we provide work-finding services to our clients and work seekers and we are a creative recruitment business. As such the company must process personal data so that we can provide these services. In order to fulfil this service, the Company acts as a data controller for the purpose of data protection law, we are therefore responsible for deciding how we hold and use the personal data that you provide.

We are required by data protection law to give you the information in this privacy notice. Grafica are committed to protecting the privacy of our candidates, applicants, users of its website and clients and comply with the new privacy regulations set out by the General Data Protection Regulations known as GDPR.

What Information do we collect?

We may collect personal details that will include, but is not limited to, your contact details, name, address and email. We also collect information from your CV/Resume such as your current and previous employment, salary, education, skills and qualifications. We will keep a record of other details such as, but not limited to, opportunities we have introduced to you, records of interviews, references, and any other pertinent information including copies of correspondence.

Other information may be stored such as our placement history with you which will include contracts, start and end dates, pay history, limited or umbrella company details and bank details.

It is unlikely we will process any identifiable data which would be catagorised as “Special Category” under the relevant data protection legislation unless it is to meet a legal requirement such as evidence of your right to work.

What will we do with your personal information and why do we hold it?

  • To provide services to you and answer your enquiries.
  • For the purpose of identification and right to work.
  • To comply with our legal and regulatory obligations and fulfil contractual obligations to you and our clients.
  • To maintain our business relationship, where you are a user of our website, a client or a candidate.
  • To enable you to submit your CV/Resume for general applications, to apply for specific jobs or to subscribe to job alerts.
  • To match your details with job vacancies according to your background and experience. To assist us in finding the most suitable opportunities and contact you to discuss those employment opportunities.
  • For the fulfillment and on-going management of a contract where we have placed or hired you.
  • To advice on news, industry updates, events and any changes to the services we provide. Where we do so, you will be able to unsubscribe from such communications.
  • To provide employment references. Information disclosed will be limited to the position you held and dates worked.
  • We may also contact you to seek further consent to collect, hold, use or disclose your personal information for purposes not listed above.

Equal Opportunities

We are an equal opportunities business. All job applicants and members of staff will receive equal treatment and not be discriminated against on the grounds of race, ethnic or national origin, gender, marital status, nationality, disability, sexual orientation, religion, age, pregnancy or maternity.

Curriculum Vitae, CV, Resume

You have the option of submitting your CV/Resume via our website or by providing your CV/Resume directly to a consultant. You can do this either for a specific opportunity or for consideration for positions as they come up. Your CV/Resume will be stored in our database and will be accessible to our recruitment consultants. You can update or remove your CV/Resume and details at any time by contacting Jane Richardson, Director (


If you give us details of referees, we require you to inform then what personal data of theirs you are giving to us. You must also give them our contact details and let them know that they should contact us if they have any queries about how we will use their personal data. 

Storing and secure collection of your information

All information that you provide us, or we collect about you is stored securely. We understand that this includes confidential information and we have put in place a range of suitable electronic, physical and managerial procedures to safeguard and secure your information. Our staff are trained to keep your information secure and protected. Although we do our best to protect your personal information we cannot guarantee the security of your information transmitted to us, any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to do our best to try and prevent unauthorised access. We will not store your information for longer than is necessary to provide the service and to comply with the legal requirements and any documentation that we need to retain for auditable records.

How long will we hold your information? 

The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing one. We conduct regular data-cleansing and updating exercises with our candidates to ensure that (a) the data that we hold is accurate and (b) we are not holding data for too long. 

Our standard terms of business state that our clients should retain candidate data such as CVs for the purposes of the specific role you apply for and that, as controllers of your data, they should inform you if they plan to retain your CV/Resume on file in order to notify you about potential future roles, or to otherwise hold or use your data for other purposes.

Job Alerts

To subscribe to job alerts you will be required to provide your email address, which will be used for the purpose of keeping you informed, by email, of the latest jobs in your industry and provide you with industry news. Should you decide you no longer want to receive this information you should contact Grafica to unsubscribe.

Your rights

Please be aware that you have the following data protection rights:

  • The right to rectification of your personal data;
  • The right to restrict processing of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right to withdraw consent at any time.

IP addresses and cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information. This is statistical data about our users browsing actions and patterns, it does not identify any individual. For the same reason, we may obtain information about your general internet usage by using cookies. The main cookies that we use provide us with valuable data about our website. These are completely anonymous, telling us information such as how many people have visited our website and which pages are the most popular. This allows us to ensure that our website is doing its job and make improvements to help you use the site.

Complaints or questions

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Jane Richardson, Director ( You also have the right to complain to your local Data Protection Authority.

Any changes we may make to our privacy notice in the future will be updated and posted on this page. 

Law and Jurisdiction

This privacy information notice is subject to the laws of England, and the non-exclusive jurisdiction of the English Courts.